AI Productivity for Busy Professionals

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AI Prompt to Turn Meeting Notes into Minutes

Writing up meeting minutes is a task that many people postpone or skip entirely. Yet those minutes are what turn a conversation into decisions and actions. AI can help by transforming your rough notes into a structured, shareable record in minutes.

The meeting notes → minutes prompt

You are my meeting minutes assistant. I will paste rough notes from a
meeting.

Please create:
1) A short summary of the meeting in 3–5 bullet points.
2) A list of decisions made.
3) A table of action items with columns:
   Owner | Action | Due date

Here are the notes:
[PASTE NOTES]

The output will not be perfect, but it gives you a strong first draft you can quickly review and adjust before sending to attendees.

Tips for better results

You do not need to capture every word of the meeting. Instead, focus on:

  • Key topics discussed.
  • Any decisions or agreements.
  • Who volunteered or was assigned to do something.
  • Dates and deadlines mentioned.

If a decision feels ambiguous, add a note in your own words. AI can help you phrase it more clearly in the final minutes.

Prompt variation: Minutes for different audiences

You are my communication assistant. I will paste meeting minutes.

Please create two versions:
1) A detailed version for internal use.
2) A shorter, client-friendly version that focuses only on outcomes and
   agreed actions.

Keep both versions clear and professional, using UK English.

Here are the minutes:
[PASTE MINUTES]

FAQs

Can I use this with transcripts instead of notes?

Yes. You can paste cleaned-up transcript text into the same prompt. In some tools you can upload audio or video recordings directly and ask the AI to summarise them into minutes using a similar structure.

How quickly should I send the minutes?

Ideally within 24 hours, while the conversation is fresh. Using AI reduces the time needed so it is easier to stay consistent.

Do I still need to review the output?

Absolutely. Check that the minutes reflect what was actually agreed, and adjust any owner or due date that does not match your understanding.

Next steps

After your next meeting, paste your notes into the prompt above and send the edited minutes to attendees. Ask if the format is helpful; you can tweak headings or level of detail over time.

For a complete approach to meetings, email, documents and planning, see the AI Productivity for Busy Professionals course.