Module 10 – Meeting Prep & Facilitation

Overview

Great meetings are designed, not improvised. This module helps you use AI to prepare agendas, identify decisions, and keep meetings focused and useful.

What you’ll learn

How to turn a messy topic into a clear agenda.
How to define the decision or outcome before the meeting.
How to keep follow-ups crisp and trackable.

1. Build a decision-first agenda

You are my meeting facilitator. I will give you the topic and attendees.

Please create:
- A 30-minute agenda
- The key decision we need to make
- Pre-reads or inputs we should collect

Topic: [PASTE TOPIC]
Attendees: [PASTE NAMES/ROLES]

2. Prepare pre-reads

Ask AI to summarize background docs into a 5-minute read so everyone arrives aligned.

3. Define follow-ups

Close every meeting with owners, deadlines, and next actions recorded in a shared place.

Today’s action

Draft an agenda for your next meeting using the decision-first template.
Collect pre-reads and send a short summary to attendees.
Capture follow-ups and assign owners within 24 hours.